Global: Programmes Coordinator - FTC

Media Coordinator is needed in London, United Kingdom.

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Client: Global

Location: London, UK

Contract: Full Time, Fixed Term

Reporting of the Role

This role reports to The Senior Project Manager

Overview of job

The Programmes Coordinator role provides support to the Senior Project Manager and Programmes team. This includes but is not limited to governance administration, co-ordination and activities that support the delivery of the Programmes including planning tracking and reporting, facilitation of purchase orders, invoices and related project documentation. The Programmes Coordinator role requires organisation and a strong attention to detail to support major CAPEX programmes, new asset expansion and refresh projects and operational initiatives across the Global Outdoor estate. A key role within the Programmes team and reporting to the Senior Project Manager with key stakeholders being the Global Outdoor executive, Operations Director, Operations Team, COO, Partnerships, Finance and General Manager Roadside

3 best things about the job

• An outstanding opportunity to join Global and our journey in growing our outdoor advertising, working within a strong, high supporting team.
• Cross Functional role that touches many different parts or our business and that of our commercial Partners and therefore brings good visibility and exposure.
• Fast paced environment which will challenge but also reward through opportunities to develop within the programmes’ environment, grow knowledge and experience.

Measures of success

In the first few months, you would have:

• Gained a solid understanding of the programmes and projects within the capital delivery plan.
• Fully understood the scope of deliverables under each project, the key dependencies and interfaces across teams, functions and formats.
• Got to know the Programmes and wider operations teams and understood the key challenges with stakeholders and partners in different parts of our business.
• Developed key trackers and reports and set up file/document structures as relevant to specific projects and as guided by the Senior Project Manager.

Responsibilities of the role

• Support the Programme and Project Managers by ensuring that information is made available to keep internal and client partners regularly informed of progress.
• Create and manage various trackers, registers and other tools as required to ensure that all relevant information is accessible and easy to find.
• Provide, administer, control and report via relevant action registers and escalation logs as outputs of the governance process. This will include weekly progress reports.
• Create work package plans as relevant to individual projects.
• Help produce programme reporting packs for the project steercos and operational working groups.
• Monitor deliverables and progress towards key milestones with the Project Managers.
• Help implement change control processes for the programme, accurately assessing impacts to time, cost and quality.
• Identify and maintain dependencies within programme/project timeline.
• Maintain, monitor and update various Programme Office tools, guides and templates.
• Create, produce and circulate relevant collateral in support of the governance meetings.
• Attend boards and working groups, providing high quality minute and note-taking.
• Take actions, decisions and distribute meeting minutes to attendees within agreed timeframes.
• Raise, track, and administer project purchase orders and requisitions and control supplier invoices through to approval.
• Help facilitates the integration of project outputs into the wider business.
• Work closely with the development and construction project management teams.
• Provide support to the wider PMO team including diary management, managing meeting room bookings etc.

What you will need

The ideal candidate will be proactive and willing to develop and implement innovative solutions, capable of the following:

• Working knowledge of project controls, planning and reporting.
• High attention to detail and producing meeting materials, minutes and action plans.
• Good communication and relationship management skills.
• Experience of the team environment.
• Comfortable working in a fast-paced environment with multiple partners.
• Comfortable working with senior internal partners.
• Good client facing skills, strong communication and interpersonal skills.
• Structured, motivated, well-organised and methodical – with high attention to adhering to deadlines, detail and accuracy.
• Proficiency with MS Project, Excel, Visio and MS Office including PowerPoint.
• Experience of Prince2, MSP project environments – desirable.

Everybody is welcome at Global

Just like our media and entertainment platforms are for everyone, so are our workplaces. We know that we can’t possibly serve our diverse audiences without first nurturing and celebrating it in our people and that’s why we work hard to create an inclusive culture for everyone. We believe that difference will set us apart, so no matter what you look like, where you come from or what your favourite radio station is, we want to hear from you.

Although we cannot make guarantees, we welcome conversations about flexible working for all roles at Global