Opus: URGENT! MAS Producer (Freelance)

Project Manager is needed in United States.

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Client: Opus Agency

Location: Remote

Contract: Contractor

Who We Are

MAS is an event and experiential marketing agency working with some of the world’s most influential brands to design, create, and manage their most important events (both IRL and virtual) and experiential programs. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.

What We Are Looking For

The Producer of Experiential Events is the day-to-day contact for our clients and manages all production components of a project from start to finish. Producers are the backbone of our projects and deliver information, logistics, and operational knowledge to make our creative ideas into an amazing living breathing experience for all to enjoy. We seek to find the jack of all who can help deliver the high level creative we are so passionate about. No task is too small, no ideas too big! creative thoughts need creative solutions and we look to you to lend your wisdom.

Essential Responsibilities

• Review and edit each draft to ensure integrity and budget feasibility of creative concepts prior to sharing with client
• Update creative decks weekly based on client feedback
• Ensure that creative/experiential end product matches project specifications
• Working with TD and Art Director to cross check fabrication production
• Development and management of all print graphics based on look and feel from the creative team
• Effectively communicate client needs and wishes to team, including creative and technical directors
• Lead weekly client calls and review post-call debriefs prepared by the Coordinator, ensuring accuracy
• Share and recap emails post call
• Create all necessary project documentation including workback timelines, PA grids, production schedule, graphics grid, décor/prop purchase grid, contact sheet, deliverables grid, etc.
• Manage and track project budgets shared by EP; Set up production documents with budget buckets for coordinators/art directors to work within
• Contract with and manage vendors (including venue, fabrication, AV, printers, caterers, graphic designers, artists, developers, etc); negotiate pricing to maximize profit
• Oversee location research undertaken by Coordinators
• Manage timelines/deadlines for each vendor (including venue, fabrication, AV, printers, caterers, graphic designers, artists, developers, security, etc)
• Conduct site visits and onsite meetings with vendors (i.e. catering tasting, scenic builds, etc)
• Create ROS in collaboration with client and deliver to show caller where applicable
• Responsible for the safety of staff and guests at event. In the event of an emergency or accident, will file the necessary incident reports and contact authorities (medical, fire, paramedic), as well as let MAS senior management know
• Reconcile all receipts with coordinator and close out budget with EP/Director of Production
• Responsible for all post event trafficking to client or storage
• Follow up with client post event to review event pros and cons
• Write event summary and share photos for MAS files and social media
• Actively participate in creative event ideation and continue look and feel of creative deck shared by creative/art directors

COMPETENCIES

• Business or Job-Specific Knowledge
• Decision Making
• Time Management Skills
• Leadership Skills
• Task/project management
• Customer Focus
• Interpersonal Communication
• Presentation Skills
• Detailed knowledge of vendor pricing for production elements in both large and small scale
• Ethics, Integrity, Values
• Communication skills
• Client Management

YOU SHOULD HAVE

• At least 3-5 years of experience managing events, brand activations, mobile tours, pop ups, corporate/commercial product launches, press events, and/or award shows
• Understand event industry norms such as:
• Venue contracting – the overall process, including concessions
• Housing – room blocks, shoulder dates, cumulative blocks, and attrition
• Catering – food and beverage minimums
• Bachelor’s degree is preferred
• Budget and financial tracking experience
• Strong computer and technology skills, especially Excel, Outlook, and Word
• Ability to take initiative to learn and produce high quality work
• Onsite team management experience
• Ability to collaborate with others and work well on a team
• Display a positive attitude in all interactions with internal and external customers
• Flexibility and willingness to assist colleagues with projects and tasks outside of job requirements

How We’ll Take Care Of You

Our job titles may span more than one career level. The rate for this role is up to $90.00 per hour. Our rates are based on third-party national average market compensation analysis. The actual salary is dependent upon many factors, such as: training, transferable skills, work experience, business needs, and market demands. The rate is subject to change and may be modified in the future.