Yoh, A Day & Zimmermann Company: Coordinator, Creative A&R (6M)

Media Coordinator is needed in New York, United States.

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Client: Yoh, A Day & Zimmermann Company

Location: New York, United States

Contract: Contractor

Job Details

• 6 month contract with the possibility of extension
• $20-$25/hr. DOE
• This will be HYBRID – 3-4 days per week onsite in New York, NY.
• Must have the legal right to work in the United States

Job Description

The Coordinator A&R is responsible for providing support to the CREATIVE DEPT RESEARCH team and act as a talent scout for musicians and producers. You will work to find new artists who have the potential to be successful in their genres.

What you’ll do:

• Photo research requests from Visual A&R team:
• Find who owns the IP for photos the team is interested in using
• Assist finding photoshoots from a specific span of time
• Archive photo research
• Reach out to stock agencies, photographers, photographer estates, etc
• Contract Research:
• Search in CARMA database to see what rights we have with certain shoots
• Photo Licensing:
• Negotiate usage rights and fees
• Write photo licensing agreements
• Send agreements for execution
• Vendor Relations:
• Manage communication between photographers, photo stock houses, artists estates, our team.
• Submit Vendor Requests
• Checking vendor status
• Collect and review vendors financial paperwork and Independent Contractor Questionnaires
• Registering vendors
• Processing payment
• Filing/database organization FileMaker, PRS, Wire transfers
• Finance:
• Manage expense reports for VP Design Director and A&R Specialist
• Create and request budget for design and visual A&R
• Create purchase order numbers
• Submit vendor invoices
• Manage monthly billing for us: collect funds, create PO#s, and submit invoices for our Companies work (30 + invoices a month)
• Liaison with UK office to create PO #S for UK recharges
• Collect and submit payroll for freelance artists and submit monthly accrual info
• Administrative Tasks:
• Manage mailing for VP Design Director
• Schedule flights and lodging for business trips
• Schedule meetings and conference calls
• Work Specific to the Audio & Visual A&R Departments:
• Receive and distribute visual A&R Asana Requests
• Handle pre-release E-Cards/Audio Requests
• Organizing Digital Production/Physical Production Notes for A&R department
• Gratis Requests
• Organize Friday Visual A&R Wrap-ups and Source Approval Wrap-ups
• Handle Source Orders
• Product Room:
• Keep Product Room organized alphabetically and have always have an up-to-date inventory list
• non-Company new releases gratis order
• Handling source order expense reports
• Helping our long-form video department with various video requests
• Test pressing organization/discard pile once something is released
• Updating A&R cheat sheet
• Updating A&R AOMA (qc notes unlocked)

Who you are:

• The ideal candidate holds a Bachelor’s Degree and a minimum of 1-2 years of prior Administrative/Coordinator experience in the field of A&R or a related field.
• Strong computer skills including MS Office (Word, Excel & Outlook, Mediabase, BDS, Soundscan, and MPS/PRS) and an intimate knowledge of the internet.
• Must have a passion for music.
• A proactive, flexible, self-starter who has strong problem solving, social, writing and interpersonal skills.
• Exceptional communication and time management skills.
• Must be able to work independently but be a team player and flexible in a fast-paced environment.
• The ability to manage time and priorities, set and achieve goals and juggle multiple projects/deadlines simultaneously.
• This individual must be extremely organized; must demonstrate the qualities of being a team player; and must be able to create and maintain very strong relationships with co-workers, artists, managers, attorneys, etc.
• The use of discretion and the maintenance of high levels of confidentiality are also required.