Happily - Freelance Event Manager

Event Visualizer is needed in Miami, United States.

Client: Happily

Location: Miami, FL

Contract: Part-time, Contract

JOB DESCRIPTION

About Happily:

Happily is a global events and livestream media production company that represents the work of over 60,000 independent specialists across our Strategy, Creative, Web, Broadcast, and Experiential departments. We join together on a shared mission to bring the best of humanity to live and virtual experiences for clients such as Airbnb, Adidas, B Corps, H&M, TikTok, TED, and YouTube. We care about the future of our planet and use technology to create unique, fun, carbon-zero events.

About this role:

You’re in the driver’s seat for our production, leading and nurturing our team to ensure that all deliverables are happily met within time and on budget.

RESPONSIBILITIES

Pre-production:

• Build agenda and run weekly client standup meetings
• Assemble and distribute production playbook to keep all teams aligned
• Create and execute production milestones and day of the event schedule
• Maintain budget provided by Happily and keep clean event accounting records
• Oversee technical and creative installations
• Offer guidance on sponsor activations and program designs

Production (2-4 weeks before the show):

• Schedule standup meetings as needed
• Producer mid-way budget review
• Provide daily updates in slack/discord two weeks before the show
• Finalize production book and call sheet
• Host an all-hands meeting for happily team & vendors

Post-production:

• Complete the Happily wrap report
• Submit complete budget with all invoices/receipts and payment status
• Ensure all photos & videos are appropriately filed

REQUIREMENTS

• At least 10+ years of experience working in event productions (conferences, festivals, summits)
• Experience working on live, remote, and hybrid events
• Familiarity with production budgets and run of the show is an asset
• Good English including written and verbal

ADDITIONAL INFORMATION

Job Types: Part-time, Contract

Pay: From $55.00 per hour

Experience:

• event planning: 6 years (Required)
• event production: 6 years (Required)

Work Location: On the road